The Reminders app at the iPhone is possibly one of the underrated apps that Apple makes. At the floor, it is a easy to-do listing app: You’ll be able to use Siri so as to add reminders, get notifications, and test them off. However hiding beneath the skin is a posh program, with options that can help you get issues carried out with the best context and on the proper time. You’ll be able to prepare your listing as a Kanban board, set blaring alarms for essential reminders, set up duties from the Calendar app, and generate your individual good lists. Listed here are 10 techniques to profit from your Reminders app:
Use “When Messaging” to get a reminder when texting a particular touch
Credit score: Khamosh Pathak
In case you have one thing to invite your pal or colleague, however you stay forgetting, Reminders has a function that may assist. “When Messaging” hyperlinks a role to a touch, so the following time you textual content them, Messages reminds you about it. The function is a little bit hidden, even though: While you create a brand new activity, faucet the “i” icon to enter the detailed view. Scroll to the ground and allow the “When Messaging” toggle. Subsequent, choose the touch out of your touch e-book. The following time you are speaking to them on iMessage, you can get a notification from the Reminders app.
Use Kanban view for complicated lists
Credit score: Khamosh Pathak
Kanban view converts your listing right into a column-based interface. Any segment that you simply create turns into a column of its personal. This works best possible at the Mac, however you’ll be able to scroll thru columns simply at the iPhone, as neatly. I in finding this view best for any person who makes use of an assembly-based activity control workflow, the place you wish to have to trace a role between a couple of steps. As an example, my article control listing will have a couple of sections: “Pitches,” “Authorized,” “Writing,” “Modifying,” “Printed,” and so forth. This manner, I will monitor the growth of every of my articles very easily. You will have to experiment with how a column-based interface mean you can. Get started by means of developing sections. Faucet the Menu button, make a selection Upload Phase, and provides it a name. Then, faucet the View as Columns button from the Menu to modify to the Kanban view. For more info, see my detailed information on the use of the Kanban view in Reminders.
Use Calendar’s integrated Reminders function to sync duties throughout each apps
Credit score: Khamosh Pathak
In case you are a visible planner, it’s possible you’ll need to see your duties at the side of your occasions as you propose your day. However no longer all calendar occasions can also be duties. You’ll be able to clear up this factor by means of turning your reminders into calendar occasions. The function is enabled by means of default: All you need to do is ready up the Calendar app. Your entire reminders with a due date and due time will mechanically display up within the Calendar app, whole with a checkbox. You’ll be able to additionally drag and transfer a role round within the Calendar, and there may be an possibility so as to add a role from the Calendar app to Reminders. Simply hit the Plus button after which transfer to the Reminder tab.
Credit score: Apple
Organizing a buying groceries listing generally is a problem. You’ve a protracted listing of items to pick out up, and you find yourself operating round from one aisle to some other. As a substitute of the use of a specialised grocery buying groceries listing, use the integrated auto-organizing “Groceries” listing in Reminders. In case you are the use of iOS 17 or upper, you can most probably see an offer to create a brand new Groceries listing when you get started getting into pieces. If no longer, you’ll be able to faucet the Plus button to create a brand new listing, and make a selection Groceries within the “Record Kind.” Now, whilst you input a brand new merchandise at the listing, it’s going to be classified mechanically. Sourdough will pass to the breads segment, tomatoes to the produce segment, hen thighs to the beef segment, and so forth.
Set alarms so that you by no means pass over essential reminders
Credit score: Khamosh Pathak
It is simple to pass over reminders in case your iPhone is clear of you, or in case you have Do No longer Disturb enabled. That may spell crisis for particularly essential indicators. As a substitute of environment a separate alarm from the Clock app, you’ll be able to now upload an alarm to any reminder the use of the brand new Pressing environment on iPhones operating iOS 26.2 and better. Cross to a role’s detailed view, assign a due date and time, after which allow “Pressing.” (The primary time you do that, you can get a request to combine with iOS’ Alarms.) Now, when the reminder is due, you can see a full-screen interface with the reminder up best. Like a standard alarm, there might be an solution to slide to prevent, and you can additionally see a large blue “Snooze” button.
Create shared lists to assign duties to members of the family or teammates
Credit score: Apple
Reminders has a integrated collaboration function that you’ll be able to use to create shared lists together with your members of the family and your coworkers. It is not as feature-rich as a devoted device like Todoist, however for daily activity sharing, it is greater than sufficient. Cross to an inventory, faucet the Percentage button, and make a selection tips on how to percentage the invitation—both the use of Messages or Mail. After they sign up for the listing, you’ll be able to assign a role by means of merely typing “@ their identify” within the activity itself.
Use templates to briefly reuse current lists
Credit score: Khamosh Pathak
When you find yourself the use of the similar lists time and again, you will have to flip it right into a template. That method, the following time you wish to have it, it’s going to mechanically populate with the similar sections, duties, and subtasks, without having to rebuild the ones issues from scratch. To get began, pass to an inventory, faucet Menu on the best, and make a selection Save as Template. Give the template a reputation and reserve it. The following time you need to create a brand new listing in accordance with the template, faucet Menu, make a selection Templates, and make a selection a template to recreate an inventory.
What do you suppose to this point?
Use subtasks to construct complicated workflows
Credit score: Khamosh Pathak
Each and every activity in Reminders can come with a couple of subtasks, and every subtask will have its personal due date, notes, tags, assignees, and extra. This permits you to ruin down complicated duties into a visible hierarchy with no complicated mission control app. All of this works with a easy gesture: Write your primary activity first, press input, then get started typing your subtask, which is able to to start with seem as some other activity access. As an example, for your publication listing, you’ll be able to have a primary activity known as “Interview segment replace” with subtasks like “Agenda interview with visitor” and “Get the questions authorized.” After writing your subtasks, swipe proper at the activity and make a selection Indent to indent it. It is going to right away connect as a subtask to the duty above it. That is now a subtask. You’ll be able to now amplify or cave in the primary activity.
Credit score: Apple
Tags can help you keep arranged with out setting up the paintings. When you are including duties, get started by means of tagging them with a class, the use of the “#” image. Use tags like #paintings, #buying groceries, and #house. Then, faucet a tag to view all duties related to it. On the backside of the House web page within the Reminders app, you can see your whole tags. Faucet a tag to look the entire tagged duties.
Use good lists to prepare reminders
Credit score: Khamosh Pathak
If you get the dangle of subtasks and tags, get started the use of good lists. Sensible lists in Reminders are custom designed filters you’ll be able to stack to create extremely explicit collections of duties. As an example, you’ll be able to create a wise listing that incorporates all duties tagged with “#paintings,” set for your administrative center, due in per week, and assigned to you.
To create a customized good listing, pass to the Reminders house web page, faucet the Plus on the best to create a brand new listing, and within the Record Kind, transfer to Sensible Record. Then, from Arrange Sensible Record, allow the filters you wish to have. Those can also be in accordance with tags, flags, due dates, places, priorities, and duties in different lists. A brand new customized listing will seem for your Reminders house display. You’ll be able to then pin it to the highest segment when you intend to make use of it regularly.
